How to Share Projects with External Stakeholders

It doesn't matter what type of project you're completing. Multiple internal and external stakeholders likely want to stay current on the progress. Keeping stakeholders involved in a project has many benefits. It can help you develop the right strategies to complete projects, avoid costly mistakes, and invite feedback.

Internal stakeholders already have access to project details. But how can you share projects with external stakeholders?

Feature-Rich Software

The easiest way to get external stakeholders involved is with the best field service management software money can buy. Modern software has revolutionized how field teams operate. With a single digital team, leaders can keep teams organized, dole out tasks, keep track of progress, and more.

The best field service management software platforms even let you share all this crucial information with external partners. Please keep them in the know and provide a level of access you deem appropriate. They don't need to know every detail, so customizing access ensures that you involve external stakeholders without muddying the waters with complete system access.

Tips for Sharing Projects

Here's the thing about external stakeholders: They have a lot riding on the successful completion of the project. But, they might not understand your team's operations in great detail. That's okay! It's still important to involve them, but you must do so in a way that makes sense for your partnership.

Before you share details, understand what matters most to those external stakeholders. Figure out how the project impacts them and how they directly connect to your team's work. With that information, you can learn their language and share information more strategically.

For example, an interior designer won't get much use out of large-scale engineering projects. They won't need to be super involved during the initial construction phase, but will become part of the equation during the finishing stage.

Speak your stakeholder's language. Understand their needs and establish expectations of their involvement. You may work with multiple stakeholders during your project. Knowing how to communicate and share with each one makes all the difference.

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